Lab Audits/Evaluations

In order to support compliance with laboratory safety policies and procedures in the Duke University research laboratories, the Occupational and Environmental Safety Office’s (OESO) Laboratory Safety Division requires routine laboratory audits of each Principal Investigator’s (P.I.’s) laboratory (ies). The laboratory audit, conducted by a Safety Specialist consists of a review regarding the following safety issues related to federal, state, or local regulations or guidelines:

  • Biological Safety
  • Chemical Safety & Waste Management
  • Appropriate Standard Operating Procedures, including personal protective equipment
  • Fire Safety
  • References and Information Resources

If you are a new lab on campus or are relocating or closing your existing lab, please review the information found here.

For existing labs, you will be contacted by the safety office to schedule your audit. At this time, you will be asked to answer several questions regarding your lab’s organization and can request that the auditor wear the appropriate PPE before entering the lab space.

  1. Before the audit:
    1. You should send the following materials electronically to the auditor or to labsafety@dm.duke.edu :
      1. Lab-specific Chemical Hygiene Plan (you may send a scanned signed copy or show the signatures to the auditor during the lab audit)
      2. Chemical SOPs for Particularly Hazardous/High Risk substances
      3. Biosafety SOPs for any and all BSL2 (or higher) materials
      • Log in to the Laboratory Safety and Waste Management System::
        1. At the website: http://www.safety.duke.edu Click on Laboratory safety.
        2. In the menu, click on Laboratory Safety and Waste Management.
        3. After logging in, you should:
          1. Review the PI Summary for accurate information by:
            1. Selecting “Manage Users” to update the list of Lab Contacts and Lab Personnel.
            2. On the “Manage Users” tab, “View” online training records for everyone in the lab. Note inconsistencies in training requirements and contact OESO to make corrections. If personnel are overdue for training, ask them to complete training requirements.
            3. Selecting “Manage Rooms” to Edit Room numbers and Room Details (Including biological agents)
          2. At the bottom of the next screen, click on chemical reporting.
            1. Follow the prompts to submit the targeted chemical report.
    2. During the audit:
      1. The auditor will meet you in the pre-determined space and address any issues regarding training or safety documentation.
      2. The lab will certify that they do or do not store Select Agents and Biological Toxins on the form provided by the auditor.
      3. The auditor will walk through all lab spaces (including shared space) using the audit checklist as a guide.
      4. The auditor will address any lab safety issues that are found during the walkthrough.
    3. After the audit:
      1. The lab will receive a memorandum detailing any deficiencies and proposed solutions.
      2. The lab will resolve any deficiencies within 2 weeks.

    Below are some helpful links