Lab Evaluations

In order to support compliance with laboratory safety policies and procedures in the Duke University research laboratories, the Occupational and Environmental Safety Office’s (OESO) Laboratory Safety Division requires routine laboratory evaluations of each Principal Investigator’s (P.I.’s) laboratory (ies). The laboratory evaluation, conducted by a Safety Specialist consists of a review regarding the following safety issues related to federal, state, or local regulations or guidelines:

  • Biological Safety
  • Chemical Safety & Waste Management
  • Appropriate Standard Operating Procedures, including personal protective equipment
  • Fire Safety
  • References and Information Resources

If you are a new lab on campus or are relocating or closing your existing lab, please review the information found here.

For existing labs, you will be contacted by the safety office to schedule your evaluation. At this time, you will be asked to answer several questions regarding your lab’s organization and can request that the lab safety representative wear the appropriate PPE before entering the lab space.

  1. Before the evaluation:
    1. You should send the following materials electronically to the lab safety representative or to labsafety@dm.duke.edu :
      1. Lab-specific Chemical Hygiene Plan (you may send a scanned signed copy or show the signatures to the lab safety representative during the lab evaluation)
      2. Chemical SOPs for Particularly Hazardous/High Risk substances
      3. Biosafety SOPs for any and all BSL2 (or higher) materials
      • Log in to the Laboratory Safety and Waste Management System::
        1. At the website: http://www.safety.duke.edu Click on Laboratory safety.
        2. In the menu, click on Laboratory Safety and Waste Management.
        3. After logging in, you should:
          1. Review the PI Summary for accurate information by:
            1. Selecting “Manage Users” to update the list of Lab Contacts and Lab Personnel.
            2. On the “Manage Users” tab, “View” online training records for everyone in the lab. Note inconsistencies in training requirements and contact OESO to make corrections. If personnel are overdue for training, ask them to complete training requirements.
            3. Selecting “Manage Rooms” to Edit Room numbers and Room Details (Including biological agents)
          2. At the bottom of the next screen, click on chemical reporting.
            1. Follow the prompts to submit the targeted chemical report.
    2. During the evaluation:
      1. The lab safety representative will meet you in the pre-determined space and address any issues regarding training or safety documentation.
      2. The lab will certify that they do or do not store Select Agents and Biological Toxins on the form provided by the lab safety representative.
      3. The lab safety representative will walk through all lab spaces (including shared space) using the evaluation checklist as a guide.
      4. The lab safety representative will address any lab safety issues that are found during the walkthrough.
    3. After the evaluation:
      1. The lab will receive a memorandum detailing any deficiencies and proposed solutions.
      2. The lab will resolve any deficiencies within 2 weeks.

    Below are some helpful links